Kirkwood City Council Meeting Minutes 
Via Zoom
Thursday, April 1, 2021, 7:00 p.m.

Pursuant to notice of meeting duly given by the Mayor, the City Council convened on Thursday, April 1, 2021, at 7:00 p.m. via Zoom Virtual meeting.  Present were Mayor Griffin, Council Member Duwe, Gibbons, Sears, Ward, Wurtz and Zimmer. Also in attendance were Chief Administrative Officer Russell Hawes, Assistant Chief Administrative Officer Georgia Ragland, City Clerk Laurie Asche, Deputy City Clerk Kim Sansegraw, Director of Procurement David Weidler, Electric Director Mark Petty, Public Services Director Bill Bensing, City Engineer Chris Krueger, Planning and Development Services Director Jonathan Raiche, Public Information Officer Freddy Doss, and City Attorney John Hessel.  

ANNOUNCEMENTS FROM CITY ATTORNEY
City Attorney John Hessel stated for the record that under Section 610.015 of the Mo. Sunshine Law provides that members of the City Council who are not physically in the Council Chambers can participate and vote on all matters when an emergency exists and the nature of the emergency is stated in the minutes.

So, let the minutes reflect that the U.S., and the world, is in a state of emergency due to the Coronavirus—Covid 19. Therefore, members of the City Council have elected to participate in this meeting electronically for the public health and safety of each other and the general public.  

INTRODUCTIONS AND RECOGNITIONS
NONE

PRESENTATIONS
1.	Mayor Griffin presented the Arbor Day Proclamation to Urban Forestry Commission. 
2.	Mayor Griffin presented the Urban Forestry Advocate of the Year Award to Linda Holekamp.
3.	Director of Electric Mark Petty presented the Electric Department Awards.
4.	Mayor Griffin presented a Proclamation to Assistant Chief Administrative Officer Georgia Ragland congratulating her on her retirement from the City of Kirkwood and proclaiming April 4, 2021 as Georgia Ragland Day in the City of Kirkwood. 

PUBLIC HEARINGS
Mayor Griffin recessed the meeting for the purpose of conducting a public hearing regarding a staff-initiated request for a text amendment to Section 25-36(e)(3) of the Zoning Code related to revisions of the Framework Plan portion of the Downtown Master Plan & Parking Study.  Mr. Hessel entered the following exhibits into record: an Affidavit of Publication in the St. Louis Countian on March 11, 2021, as Exhibit 1; an Affidavit of Publication in the Webster-Kirkwood Times on March 12, 2021, as Exhibit 2; 

the report of the Planning and Zoning Commission dated March 4, 2021, as Exhibit 3; a memorandum from Planning and Development Services Director Jonathan Raiche dated February 17, 2021, as Exhibit 4; and the Kirkwood Code of Ordinances, as Exhibit 5.

Planning and Development Services Director Jonathan Raiche presented information pertaining to the request:
•	This is a revision recommended by the Downtown Commercial Market Analysis from PGAV Planners
•	Many of the recommendations are based on a distinction between “suggested commercial” and “mandatory commercial” properties that does not currently exist in the Zoning Code
•	P &Z Commission Additional Recs include
o	Exclude the property at 220 South Clay Avenue form the Mandatory Commercial requirement
o	Designate the property at 479 North Kirkwood Road (US Bank) as Mandatory Commercial
o	Designate all properties on Kirkwood Road between Washington Avenue and Adams Avenue as mandatory Commercial
o	Change the designation of the property at 142 West Monroe Avenue from Mandatory Commercial as proposed by PGAV to Suggested Commercial
•	A text amendment would have to be done to distinguish between “suggested” and “mandatory” commercial designation
•	Mixed Use developments can still be developed on these properties

A discussion took place.	

The bill will be placed on the April 15, 2021 agenda for council consideration.

PUBLIC COMMENTS
NONE

CONSENT AGENDA
Motion was made by Council Member Duwe and seconded by Council Member Zimmer to approve the Consent Agenda. It was requested that items f) and g) be moved from the Consent Agenda and placed at the end of the regular agenda for discussion. The Consent Agenda was unanimously approved.

a)	Approval of the March 18, 2021 Council Meeting Minutes
b)	Resolution 23-2021, appointing Carrie Menendez to the Downtown Special Business District Advisory Commission for a partial term to June 2022
c)	Resolution 24-2021, approving appointments to the Board of Directors of the Kirkwood Square Community Improvement District

d)	Resolution 25-2021, approving the appointments to the Board of Directors of the Manchester Lindbergh Southeast Community Improvement District
e)	Resolution 26-2021, approving the annual License Agreement for ESRI Software Licenses for the MIS Department for a term of April 15, 2021 through April 14, 2022 ($17,928)
f)	Resolution 27-2021, accepting the bid of Raineri Construction for Infrastructure Restoration Repair Program for the Water and Engineering Departments for an initial term of 12 months with the option to renew for up to four additional 12 month terms pending budgetary approval and authorizing and directing the Mayor to enter into a contract (at the rates provided in the bid tab sheet) *Removed and placed at the end of the agenda
g)	Resolution 28-2021, accepting the bid of E. Meier Contracting for Infrastructure Restoration Repair Program for the Water and Engineering Departments for an initial term of 12 months with the option to renew for up to four additional 12 month terms pending budgetary approval and authorizing and directing the Mayor to enter into a contract (at the rates provided in the bid tab sheet) *Removed and placed at the end of the agenda
h)	Resolution 29-2021, accepting the bid of Mohawk Resources Ltd. (pursuant to State of Missouri Cooperative Contract) for the purchase of a Light Duty Tire Changer for the Fleet Services Department and authorizing and directing the Director of Procurement to issue a Purchase Order ($16,650.29)
i)	Resolution 31-2021, accepting the bid of Don Brown Chevrolet (pursuant to MoDOT Cooperative Contract) for the purchase of a 2021 Chevy Silverado 2500HD Crew Cab 4WD for the Facilities Operations Department and authorizing and directing the Director of Procurement to issue a Purchase Order ($31,711)
j)	Resolution 32-2021, accepting the proposal of Sikich LLP for Financial Auditing and Reporting Services for an initial term of 12 months with the option to renew for up to four additional 12 month terms pending budgetary approval and authorizing and directing the Mayor to enter into a contract (at the rates provided in the rate sheet)
k)	Resolution 35-2021, accepting the proposal of Murphy Company for Security Equipment Services and Repairs for an initial term of 12 months with the option to renew for up to four additional 12 month terms pending budgetary approval and authorizing and directing the Mayor to enter into a contract (at the rates provided in the memo)
l)	Resolution 36-2021, amending and readopting the City of Kirkwood City Fee Schedules
a)	         
b)	        
c)	
d)	
e)	           UNFINISHED BUSINESS
Bill 10872, an ordinance appropriating $27,000 from Electric Fund Balance to the Electric Engineering Account to cover additional expenses associated with the Time of Use Rate development and polar vortex power and sales impact was brought before the council. 

Roll Call:

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Zimmer		“Yes”	
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”
Council Member Gibbons		“Yes”
Council Member Sears		“Yes”

NEW BUSINESS
Bill 10873, an ordinance appropriating donations received from Kirkwood resident Zach Wagner in the amount of $14,716 to the Dasher Board Advertising Account and then to the Small Capital Machinery and Equipment Account, accepting the quote of Nevco, Inc. in the amount of $14,715.42 for the purchase of two new scoreboards for the Community Center Ice Arena was brought before the council. Motion was made by Council Member Ward and seconded by Council Member Zimmer to accept the bill for first reading approval.  

The bill received first reading approval and was held over.  
	
Bill 10874, an ordinance adopting a revised City of Kirkwood Classification and Pay Plan was brought before the council.  Motion was made by Council Member Ward and seconded by Council Member Wurtz to accept the bill for first reading approval. A discussion took place.

The bill received first reading approval and was held over.

Bill 10875, an ordinance amending the Kirkwood Code of Ordinances, Chapter 2, Article VII “Boards and Commissions”, by adding a new Division 4 “Youth Advisory Commission”, and redesignating the subsequent Divisions accordingly was brought before the council.  Motion was made by Council Member Duwe and seconded by Council Member Zimmer to accept the bill for first reading approval.

The bill received first reading approval and was held over.

Resolution 30-2021, a resolution accepting the bid of Bates Utility Company in the amount not to exceed of $419,786 (which includes a contingency of $38,163) for Grand Avenue Water Main Replacement and authorizing and directing the Mayor to enter into a contract was brought before the council. Motion was made by Council Member Gibbons and seconded by Council Member Zimmer to accept the Resolution as read.

Roll Call:

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Zimmer		“Yes”	
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”
Council Member Gibbons		“Yes”
Council Member Sears		“Yes”

Resolution 33-2021, a resolution accepting the bid of Lamke Trenching & Excavating in the amount of $935,030.25, not to exceed budgeted funds, for Concrete Slab Replacement and authorizing and directing the Mayor to enter into a contract was brought before the council. Motion was made by Council Member Ward and seconded by Council Member Gibbons to accept the Resolution as read.

Roll Call:

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Zimmer		“Yes”	
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”
Council Member Gibbons		“Yes”
Council Member Sears		“Yes”

Resolution 34-2021, a resolution approving two modifications to the Subdivision Design Standards in Chapter 25, Article X of the Municipal Code to accommodate and adjustment of the boundary lines between properties located at 336, 338, and 340 South Fillmore Avenue subject to certain conditions was brought before the council. Motion was made by Council Member Zimmer and seconded by Council Member Gibbons to accept the Resolution as read.

Roll Call:

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	

Council Member Zimmer		“Yes”	
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”
Council Member Gibbons		“Yes”
Council Member Sears		“Yes”

CONSENT AGENDA ITEMS FOR DISCUSSION
Resolution 27-2021, accepting the bid of Raineri Construction for Infrastructure Restoration Repair Program for the Water and Engineering Departments for an initial term of 12 months with the option to renew for up to four additional 12 month terms pending budgetary approval and authorizing and directing the Mayor to enter into a contract (at the rates provided in the bid tab sheet) was brought before the council. Motion was made by Council Member Gibbons and seconded by Council Member Duwe to accept the Resolution as read. A discussion took place. 

Roll Call:

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Zimmer		“Yes”	
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”
Council Member Gibbons		“No”
Council Member Sears		“Yes”

Resolution 28-2021, accepting the bid of E. Meier Contracting for Infrastructure Restoration Repair Program for the Water and Engineering Departments for an initial term of 12 months with the option to renew for up to four additional 12 month terms pending budgetary approval and authorizing and directing the Mayor to enter into a contract (at the rates provided in the bid tab sheet) was brought before the council. Motion was made by Council Member Ward and seconded by Council Member Duwe to accept the Resolution as read. A discussion took place.

Roll Call:

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Zimmer		“Yes”	
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”
Council Member Gibbons		“No”
Council Member Sears		“Yes”

CITY COUNCIL REPORTS
	 Council Member Zimmer thanked Assistant Chief Administrative Officer Georgia Ragland for her service to the City and remarked that she will be missed. 

        CHIEF ADMINISTRATIVE OFFICER REPORT
	Mr. Hawes congratulated Assistant Chief Administrative Officer Georgia Ragland on her retirement and remarked how she added so much to the City of Kirkwood by having a servant’s heart, and that she will be missed. 

CITY ATTORNEY REPORT
Mr. Hessel thanked Assistant Chief Administrative Officer Georgia Ragland for her service to the City and acknowledged her calm, thoughtful demeanor, and wished her well on her retirement.  Mr. Hessel remarked that Labor Attorney Curt Calloway sends his best regards, as well.

CITY CLERK REPORT
Ms. Asche reported on the schedule upcoming public hearings:
April 15, 2021
A request for a Special Use Permit for Randall’s Wines & Spirits to operate a liquor store at 10441 and 10451 Manchester Road.

Ms. Asche also expressed it has been a pleasure working with Assistant Chief Administrative Officer Georgia Ragland and she will be greatly missed.

ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:31 p.m.  The next regular council meeting is scheduled for April 15, 2021 at 7:00 p.m. 

_____________________________________
Laurie Asche, CMC/MRCC
City Clerk
Approved:  April 15, 2021