Kirkwood City Council Meeting Minutes
Kirkwood City Hall
Thursday, November 3, 2022, 7:00 p.m.

Pursuant to notice of meeting duly given by the Mayor, the City Council convened on Thursday, November 3, 2022, at 7:00 p.m. at Kirkwood City Hall, 139 South Kirkwood Road, Kirkwood, Missouri. Present were Mayor Griffin, Council Members Duwe, Gibbons, Luetzow, Sears, Ward and Zimmer. Also in attendance were Chief Administrative Officer Russell Hawes, Assistant Chief Administrative Officer David Weidler, City Clerk Laurie Asche, Deputy City Clerk Kim Sansegraw, Public Services Director Bill Bensing, City Engineer Chris Krueger, Fire Chief Jim Silvernail and Assistant City Attorney Sarah White.  
	          
INTRODUCTIONS AND RECOGNITIONS
NONE

PRESENTATION
NONE

PUBLIC HEARINGS
                    NONE
     
        PUBLIC COMMENTS
1.	Ron Ruzicka, 2 Garden Lane, concerned with speeding on Kirkwood Road, the crosswalk at Kirkwood Road and Essex and flooding due to lack of storm sewers.
2.	Greg Mayer, 144 E. Rosehill, spoke regarding speeding traffic on Rosehill.

CONSENT AGENDA
	Motion was made by Council Member Duwe and seconded by Council Member Zimmer to approve the Consent Agenda. It was requested that item (c) be pulled and placed at the end of the agenda for further discussion. The Consent Agenda with items (c) removed was unanimously approved.

a)	Approval of the October 20, 2022 Council Meeting Minutes
b)	Resolution 136-2022, accepting the single source proposal of Daupler, Inc. in the amount of $25,330 annually for Incident Response Management Services for the Electric Department for an initial term of 12 months with the option to renew for up to three additional 12 month terms, pending budgetary approval, and authorizing and directing the Mayor to enter into a contract
c)	Resolution 137-2022, accepting the bid of Joe Machens Ford in the amount of $48,793 (pursuant to State of Missouri Cooperative Contract) for the purchase of a 2023 Ford F250 Crew Cab 4x4 for the Facilities Operations Department and authorizing and directing the Director of Procurement to issue a Purchase Order *Removed and placed at the end of the agenda

UNFINISHED BUSINESS
	Bill 10949, amending the provisions of the Municipal Code of Ordinances, Chapter 25 – Zoning and Subdivision, by adding the definition of “Country Club”, adding said term to Table 35-1 as a Special Use in certain residential districts, and adding an associated parking rate for said term was brought before the council.

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Gibbons	 	“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”
Council Member Ward 		“Yes”
Council Member Zimmer		“Yes”

The bill, having received majority approval of the Council, was adopted and became Ordinance 10778.

	Bill 10950, appropriating $13,650 from the Certificates of Participation Series 2022 to the Fire Department Machinery and Equipment Account, Project #FD2307, and accepting the bid of Feld Fire in the amount of $28,000 for the purchase of 100 sections of Snap-Tite FGN Fire Attack Hose and authorizing and directing the Director of Procurement to issue a Purchase Order was brought before the council.

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Gibbons	 	“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”
Council Member Ward 		“Yes”
Council Member Zimmer		“Yes”

The bill, having received majority approval of the Council, was adopted and became Ordinance 10779.

NEW BUSINESS
	Bill 10951, repealing Ordinance No. 10005 and all other previous fire prevention codes in conflict with this ordinance, and enacting a new fire prevention code, International Fire Code, First Printing, 2021 Edition, including Appendix Chapters B, D, E, F, I, L and K. Published by the International Code Council and the National Fire Protection Association, including amendments set forth herein, governing the design, construction, alteration, enlargement, 

equipment, repairs, conversion, use or maintenance of all buildings and structures, prescribing minimum requirements and controls to safeguard life, property or public welfare from the hazards of fire and explosion; providing for the issuance of permits, collection of fees, and making of inspections; providing penalties for the violation thereof; and providing for the effective date of this ordinance was brought before the council. Motion was made by Council Member Ward and seconded by Council Member Zimmer to accept the bill for first reading approval. A discussion took place.

The bill received first reading approval and was held over.
	
	Resolution 138-2022, amending the Purchase Order with Crescent Electric Supply by increasing the amount by $12,674 for a total not to exceed amount of $64,981 for the purchase of an additional dual port charging station for the Hutton Condominiums on Madison Avenue (pursuant to Sourcewell Cooperative Contract) and authorizing and directing the Director of Procurement to issue a Purchase Order was brought before the council. Motion was made by Council Member Ward and seconded by Council Member Duwe to accept the Resolution as read. A discussion took place. 

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Gibbons	 	“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”
Council Member Ward 		“Yes”
Council Member Zimmer		“Yes”

	Resolution 139-2022, amending the contract with Horner and Shifrin, Inc. by increasing the amount by $22,000 for a total not to exceed amount of $95,030 for Kirkwood City Hall and Police Department Parking Lot Reconstruction Design and authorizing and directing the Mayor to enter into an amended contract was brought before the council. Motion was made by Council Member Zimmer and seconded by Council Member Luetzow to accept the Resolution as read.  A discussion took place.

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Gibbons	 	“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”
Council Member Ward 		“Yes”
Council Member Zimmer		“Yes”

	Resolution 140-2022, accepting the single source proposal of Vermont Systems, Inc. in the amount of $29,067 for PayTrac Credit Card Payment Services for the Parks and Recreation Department and authorizing and directing the Mayor to enter into a contract was brought before the council. Motion was made by Council Member Duwe and seconded by Council Member Ward to accept the Resolution as read.  A discussion took place.

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Gibbons	 	“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”
Council Member Ward 		“Yes”
Council Member Zimmer		“Yes”

	Resolution 141-2022, accepting the proposal of Envisio in the amount of $27,500 for Community Strategic Planning and Reporting Software Solution for an initial term of 12 months with the option to renew for up to two additional 12 month terms, pending budgetary approval, and authorizing and directing the Mayor to enter into a contract brought before the council. Motion was made by Council Member Ward and seconded by Council Member Duwe to accept the Resolution as read.  A discussion took place.

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Gibbons	 	“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”
Council Member Ward 		“Yes”
Council Member Zimmer		“Yes”

	Resolution 142-2022, amending the contract with TraMar Contracting, Inc. by increasing the amount by $7,741 for a total not to exceed amount of $87,779.50 for Acrylic Waterborne Pavement Markings and authorizing and directing the Mayor to enter into an amended contract was brought before the council. Motion was made by Council Member Ward and seconded by Council Member Zimmer to accept the Resolution as read.  A discussion took place.

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Gibbons	 	“Yes”

Council Member Luetzow		“Yes”
Council Member Sears		“Yes”
Council Member Ward 		“Yes”
Council Member Zimmer		“Yes”

CONSENT AGENDA ITEMS FOR DISCUSSION
Resolution 137-2022, accepting the bid of Joe Machens Ford in the amount of $48,793 (pursuant to State of Missouri Cooperative Contract) for the purchase of a 2023 Ford F250 Crew Cab 4x4 for the Facilities Operations Department and authorizing and directing the Director of Procurement to issue a Purchase Order was brought before the council. Motion was made by Council Member Ward and seconded by Council Member Duwe to accept the Resolution as read.  A discussion took place. 

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Duwe		“Yes”	
Council Member Gibbons	 	“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”
Council Member Ward 		“Yes”
Council Member Zimmer		“Yes”

CITY COUNCIL REPORTS
	Mayor Griffin reported the City of Kirkwood was named as one of Money magazine’s 2022-2023 Best Places to Live.
	
	Council Member Luetzow reported the Meacham Park Neighborhood Improvement Association held a successful event with Tim Cunningham performing to benefit the MNIA scholarship program.

CHIEF ADMINISTRATIVE OFFICER REPORT
	Mr. Hawes reported the City received a request from the Kirkwood Optimist Club to operate its annual fundraising tree lot at North Middle School beginning on November 19, 2022 with hours of operation 4:00 p.m. to 9:00 p.m. Monday through Friday, and 9:00 a.m. to 9:00 p.m. Saturday and Sunday. Motion was made by Council Member Zimmer and seconded by Council Member Ward to approve the application. The motion was unanimously approved.

CITY ATTORNEY REPORT
	Ms. White had nothing to report.     

CITY CLERK REPORT
Ms. Asche reported on the upcoming Public Hearings:
November 17, 2022
A request for a Zoning Map Amendment (R-4 to B-3) for the property at 10557 Big Bend Boulevard, and a Special Use Permit & Major Site Plan for the construction of a new day-care on the properties of 10551 & 10557 Big Bend Boulevard

ADJOURNMENT
There being no further business to come before the Council, the formal meeting was adjourned at 7:42 p.m.  The next regular council meeting is scheduled for November 17, 2022 at 7:00 p.m. 

_____________________________________
Laurie Asche
City Clerk

Approved: November 17, 2022