Kirkwood City Council Meeting Minutes
Kirkwood City Hall
Thursday, August 18, 2022, 7:00 p.m.

Pursuant to notice of meeting duly given by the Mayor, the City Council convened on Thursday, August 18, 2022, at 7:00 p.m. at Kirkwood City Hall, 139 South Kirkwood Road, Kirkwood, Missouri. Present were Mayor Griffin, Council Members Duwe, Gibbons, Luetzow, Sears, Ward and Zimmer. Also in attendance were Chief Administrative Officer Russell Hawes, Assistant Chief Administrative Officer David Weidler, City Clerk Laurie Asche, Deputy City Clerk Kim Sansegraw, Public Services Director Bill Bensing, Planning and Development Services Director Jonathan Raiche, Assistant Fire Chief Brian Zaitz, Communications Manager Freddy Doss and Assistant City Attorney Sarah White.  
	          
INTRODUCTIONS AND RECOGNITIONS
NONE

PRESENTATION
NONE

PUBLIC HEARINGS
	Mayor Griffin recessed the meeting for the purpose of conducting a public hearing regarding the allocation of $46,800 in Community Development Block Grant funds. Ms. White entered the following exhibits into record: an Affidavit of Publication in the St. Louis Countian on July 29, 2022, as Exhibit 1; an Affidavit of Publication in the Webster-Kirkwood Times on July 29, 2022, as Exhibit 2; and the Kirkwood Code of Ordinances, as Exhibit 3.

Assistant Chief Administrative Officer David Weidler presented information to council:

•	The funds to be received are the same as previous years
•	It is recommended that the City participate with St. Louis County’s Home Improvement program and the County would administer the program for the City
•	The program is need-based and all funds have been expended from previous years
•	The maximum amount of the grant is $5,000, the applicant must meet certain income requirements to participate, and they may only participate in the program once. The amount will increase to $7,500 for applications received after September 1, 2022.

A discussion was held. Some of the items discussed included:
•	Question was raised regarding the individual grant amount being raised but the overall amount is not being raised
•	Questions was made regarding recovering administration fees having the City administer

This item will be added under New Business as item #8, Resolution 113-2022.

      

 PUBLIC COMMENT
1.	Ruth Baldwin, 223 Timbercrest, spoke in regards concerning a vacant house in her neighborhood.
2.	David Anderson, 521 Taylor Young Drive, spoke in regards to Resolution 109-2022 with concerns of water and safety.

CONSENT AGENDA
	Motion was made by Council Member Zimmer and seconded by Council Member Ward to approve the Consent Agenda. The Consent Agenda was unanimously approved.
a)	Approval of the August 4, 2022 Council Meeting Minutes
b)	Resolution 107-2022, appointing Aaron Senne to the Landmarks Commission for a term to June 2026
c)	Resolution 108-2022, accepting the bid of Joe Machens Ford in the amount of $59,251 (pursuant to MoDOOT Cooperative Contract) for the purchase of a 2023 Ford Crew Cab F250 for the Water Department and authorizing and directing the Director of Procurement to issue a Purchase Order

UNFINISHED BUSINESS
	Bill 10939, readopting a procedure to disclose potential conflicts of interest and substantial interests for certain officials as set forth in Chapter 2, Article I, Section 2-5 of the Kirkwood Code of Ordinances was brought before the council. 

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Gibbons		“Yes”	
Council Member Luetzow	 	“Yes”
Council Member Sears		“Yes”
Council Member Ward		“Yes”
Council Member Zimmer		“Yes”
Council Member Duwe		“Yes”

The bill, having received majority approval of the Council, was adopted and became Ordinance 10768.

	Bill 10940, appropriating $925,154 from the Certificates of Participation Series 2022 to the Fire Department Rolling Stock Account, Project #FD2308, and accepting the bid of Sentinel Emergency Solutions, LLC in the amount of $925,154 (pursuant to HGACBuy Cooperative Contract) for the purchase of a Rosenbauer Rescue Pumper for the Fire Department and 

authorizing and directing the Director of Procurement to issue a Purchase Order was brought before the council. 

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Gibbons		“Yes”	
Council Member Luetzow	 	“Yes”
Council Member Sears		“Yes”
Council Member Ward		“Yes”
Council Member Zimmer		“Yes”
Council Member Duwe		“Yes”

The bill, having received majority approval of the Council, was adopted and became Ordinance 10769.
	
NEW BUSINESS	
	Bill 10941, appropriating $14,310 from the Equitable Sharing Fund Balance to the Police Department Machinery and Equipment Account, accepting the bid of Mid America Arms in the amount of $14,310 for the purchase of 90 Level III Retention Weapon Holsters for the Police Department and authorizing and directing the Director of Procurement to issue a Purchase Order
was brought before the council. Motion was made by Council Member Ward and seconded by Council Member Duwe to accept the bill for first reading approval.

The bill received first reading approval and was held over.

	Bill 10942, appropriating $51,508 from the Certificates of Participation Series 2022 to the Fire Department Rolling Stock Account, Project #FD2303, and accepting single source proposal of Stryker Medical in the amount of $51,508 for the purchase of two power stretchers and a 5-year maintenance agreement for the Fire Department and authorizing and directing the Director of Procurement to issue a Purchase Order was brought before the council. Motion was made by Council Member Duwe and seconded by Council Member Zimmer to accept the bill for first reading approval. A discussion took place.

The bill received first reading approval and was held over.

	Bill 10943, appropriating $394,518 from the Certificates of Participation Series 2022 to the Fire Department Rolling Stock Account, Project #FD2303, and accepting the bid of Emergency Services Supply in the amount of $729,518 for the purchase of two ambulance vehicles for the Fire Department and authorizing and directing the Director of Procurement to issue a Purchase Order was brought before the council. Motion was made by Council Member Duwe and seconded by Council Member Gibbons to accept the bill for first reading approval. A discussion took place. 

The bill received first reading approval and was held over.

	Resolution 109-2022, approving the Development Plan for a Community Unit Plan and Preliminary Subdivision Plat on the property known as 600 North Ballas Road in the City of Kirkwood, St. Louis County, Missouri was brought before the council. Motion was made by Council Member Ward and seconded by Council Member Duwe to accept the Resolution as read. A discussion took place.

Motion was made by Council Member Luetzow and seconded by Council Member Gibbons to amend the resolution by adding a new Condition #27 that reads as follows, “A planting screen consisting of evergreens, that are a minimum of 8’ tall when planted, shall be required between the proposed road and the northern property line. Said landscaping shall be approximately 80’ in length and shall not interfere with the required sight distance triangles. A revised landscape plan shall be provided to include this planting screen for review by the Public Services Department prior to approval of the final plat.” A discussion took place.

Motion was made by Council Member Ward and seconded by Council Member Zimmer to amend Roberts Rules of Order to allow the applicant to address the council. The motion to amend was unanimously approved.

Council Member Luetzow withdrew the motion to amend the resolution.

Motion was made by Council Member Zimmer and seconded by Council Member Ward to amend the resolution by adding a new Condition #27 that reads as follows, “A revised landscape plan to provide additional screening near the northwest corner of the property shall be provided for review by Public Services Department prior to approval of the Final Plat.” A discussion took place. The motion to amend was unanimously approved.

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Gibbons		“Yes”	
Council Member Luetzow	 	“Yes”
Council Member Sears		“Yes”
Council Member Ward		“Yes”
Council Member Zimmer		“Yes”
Council Member Duwe		“Yes”

	Resolution 110-2022, accepting the proposal of PGAV Planners in the amount not to exceed of $50,000 for an Attainable Housing Study and authorizing and directing the Mayor to enter into a contract was brought before the council. Motion was made by Council Member Duwe and seconded by Council Member Zimmer to accept the Resolution as read. A discussion took place. 

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Gibbons		“No”	
Council Member Luetzow	 	“Yes”
Council Member Sears		“No”
Council Member Ward		“Yes”
Council Member Zimmer		“Yes”
Council Member Duwe		“Yes”

	Resolution 111-2022, accepting the proposal of Christner Architects in the amount not to exceed of $631,000 (which includes a contingency of $10,000) for Professional Design Services for renovations to the Community Center and authorizing and directing the Mayor to enter into a contract was brought before the council. Motion was made by Council Member Duwe and seconded by Council Member Luetzow to accept the Resolution as read. A discussion took place.

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Gibbons		“Yes”	
Council Member Luetzow	 	“Yes”
Council Member Sears		“Yes”
Council Member Ward		“Yes”
Council Member Zimmer		“Yes”
Council Member Duwe		“Yes”

	Resolution 112-2022, authorizing the Mayor to enter into an Agreement for Provision and Reimbursement of Five School Resource Officers between the City of Kirkwood and the Kirkwood R-7 School District for a term beginning August 23, 2022 through June 30, 2023, automatically renewing for successive 12-month terms was brought before the council. Motion was made by Council Member Zimmer and seconded by Council Member Duwe to accept the Resolution as read. A discussion took place.

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Gibbons		“Yes”	
Council Member Luetzow	 	“Yes”
Council Member Sears		“Yes”
Council Member Ward		“Yes”
Council Member Zimmer		“Yes”
Council Member Duwe		“Yes”

	Resolution 113-2022, authorizing an application for use of Community Block Grant Funds in the amount of $46,800 for the Fiscal Year 2023 and allocation of said funds was brought before the council. Motion was made by Council Member Ward and seconded by Council Member Gibbons to accept the Resolution as read. A discussion took place.

Roll Call:	

Mayor Griffin				“Yes”	
Council Member Gibbons		“Yes”	
Council Member Luetzow	 	“Yes”
Council Member Sears		“Yes”
Council Member Ward		“Yes”
Council Member Zimmer		“Yes”
Council Member Duwe		“Yes”

CONSENT AGENDA ITEMS FOR DISCUSSION
NONE

CITY COUNCIL REPORTS
	Council Member Gibbons reported she spoke to Tom Endres and he was pleased with the supervisors working on the project at Washington Avenue and Kirkwood Road.

	Council Member Gibbons reported someone has been hired to do a conservation management plan for the Frank Lloyd Wright home.	

CHIEF ADMINISTRATIVE OFFICER REPORT
Mr. Hawes reported the Metropolitan Orchestra will play on the front steps of City Hall on September 3, 2022 from 6:00 p.m. to 7:00 p.m.

Mr. Hawes announced the City has entered into an agreement with St. Peter Catholic Church for the use of their parking lot beginning September 1, 2022.

Mr. Hawes reported the City received and Application for Temporary Outdoor Promotional Variance from the Alpine Shop, 440 N. Kirkwood Road, to hold their annual Swap Sale October 21, 2022 from 6:00 p.m. to 9:00 p.m., October 22, 2022 from 10:00 a.m. to 7:00 p.m., and October 23, 2022 from 10:00 a.m. to 7:00 p.m. This request includes tents be located on the parking lot from October 12, 2022 to October 24, 2022. Motion was made by Council Member Luetzow and seconded by Council Member Gibbons to approve the application. The motion was unanimously approved. 

CITY ATTORNEY REPORT
	Ms. White had nothing to report.     

CITY CLERK REPORT
Ms. Asche read the report of the August 17, 2022 meeting of the Planning and Zoning Commission. The following action was taken:
1.	After a presentation by Stock and Associates (on behalf of Intrinsic Development) and City staff for a mixed-use development plan in B-2 at 300 N. Kirkwood Road for a 60-unit apartment complex with commercial development on the ground floor, Commissioners Diel and Washington were appointed to a subcommittee. The Subcommittee will meet on site August 23, 2022, at 8 a.m.

Ms. Asche reported on the scheduled upcoming public hearing:
	September 1, 2022
1)	Establishing the Property Tax Rates for the City of Kirkwood
2)	Establishing the Property Tax Rates for the Kirkwood Municipal Library
3)	Reversal of voluntary reduction in property tax rates to the voter approved level

Ms. Asche announced she would be on vacation on Friday, August 19 and Monday, August 22, 2022. 

                  					ADJOURNMENT
There being no further business to come before the Council, the formal meeting was adjourned at 8:21 p.m.  The next regular council meeting is scheduled for September 1, 2022 at 7:00 p.m. 

_____________________________________
Laurie Asche
City Clerk

Approved: September 1, 2022